Team Official Resources
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Hockey Canada has re-vamped the online portion of the Coach 1 and Coach 2 pre-requisites.
- They have removed the HU Online Coach and replaced it with an age-specific stream to be completed.
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Affiliation Guidelines
The Leitrim Minor Hockey Association supports player affiliation as a way to:
- Support player development
- Ensure teams can ice full rosters for all games
Key Principles
- Players do not need to be formally affiliated to attend practices
- All game affiliations must be entered in TTM prior to the start of the game
Tournaments
- If an affiliated player is used during a tournament, they must be added to the team’s official roster
- Once rostered, they are eligible to participate in tournament games
Call-Up Process
For Practices
- Contact the player’s coach to confirm availability (no game conflict)
- No paperwork or TTM entry required
For Games
- The requesting coach must:
- Contact the player’s coach first (before speaking to the player or parents)
- Confirm availability and ensure no conflicts (games, suspensions, etc.)
Coach-to-coach communication is required to maintain consistency and respect across teams.
Post-Game Responsibilities
- Coaches must notify the player’s regular team if:
- An injury occurs
- A suspension is issued
Suspensions
- Suspensions are always served with the player’s rostered team, regardless of where the infraction occurred
Affiliation Rules
- Players may only affiliate to approved higher categories as outlined by Gloucester Hockey Association:
- A player may participate in a maximum of 15 games as an affiliate
- Goalies are exempt from this limit
- Teams should:
- Affiliate players from multiple teams to avoid scheduling conflicts
- Only affiliate players who are intended to be used in games
- Game roster limits:
- Maximum of 15 skaters (excluding goaltender) per game
- Affiliates may be used to reach this limit, regardless of regular roster size
Important References
Coaches and managers are expected to review and understand:
- Hockey Canada Regulation “F” – Affiliations
- GHA Rules & Regulations – Section 20
Certification requirements for all bench staff can be checked on the following site:
Hockey Canada (Spordle / HCR 3.0)
All certifications are managed through HCR 3.0 Spordle.
- If you do not yet have an account, you must:
- Create a new HCR account
- Link your previous eHockey profile to access existing credentials
Instructions for account setup and linking are available on the platform.
Register for Clinics
To register for required clinics, log in and select the appropriate course:
https://register.hockeycanada.ca/home
Clinic Fees & Reimbursement
Volunteers selected to a team may be eligible for reimbursement of certification costs, in accordance with Leitrim Minor Hockey Association Rules & Regulations and subject to approval.
Eligible Certifications
Reimbursement may apply to:
- Respect in Sport – Activity Leader
- Coach 1
- Coach 2
- Development 1
- Trainer
Reimbursement Requirements
To be eligible, you must submit:
- Completed Clinic Reimbursement Form
- Proof of clinic completion
- Payment receipt
How to Submit
Submit all required documents to:
📧 treasurer@leitrimhockey.ca
Processing Time
Reimbursements are issued by:
- Cheque, or
- Electronic Funds Transfer (EFT)
Processing time is typically approximately 2 weeks from submission.
All discipline reporting must be completed through Total Team Management (TTM) and in accordance with the Hockey Eastern Ontario Code of Discipline.
What Must Be Reported
All game incidents involving a player or team official that result in:
- Misconduct (M)
- Game Misconduct (GM)
- Gross Misconduct (GRM)
- Match Penalty (MP)
- Any penalty of 5 minutes or more
must be reported within 24 hours.
This applies to:
- Tryouts
- Preseason
- Regular season games
- Tournaments
- Exhibition games
- Playoffs
TTM Reporting Process
- Log in to Total Team Management (TTM)
- Select Discipline
- Enter all infraction details
Once submitted, the report is automatically sent to:
- GHA District Chair
- LMHA President, VP Hockey, Director of Discipline
If TTM Is Unavailable
If the system is not accessible:
- Reporting must still be completed within 24 hours
- Submit an email to all required contacts, including your Convenor
Email Must Include:
- Your name and contact information
- Team name
- Player name and jersey number
- Penalty and time of infraction
- Your understanding of the suspension(s)
- Copy of the game sheet
Important:
All incidents must still be entered into TTM once the system becomes available.
Games Served Reporting
If a suspension results in missed games:
In TTM:
- Log in to TTM
- Select Discipline
- Locate the suspension
- Select Game Served
- Upload the game sheet for the served game
If TTM is unavailable, report by email and update the system once available.
Tournaments & Exhibition Games
For games outside of HEO Minor:
- Teams must follow the host tournament/association discipline rules
- Upon return, any remaining suspensions must be served based on:
- The tournament ruling, or
- The HEO Code of Discipline
(whichever is more severe)
Requirements:
- Submit all tournament/exhibition game sheets
- Report all suspensions to:
- LMHA Director of Discipline
- VP Hockey Operations
- Enter all details into the GHA/TTM system
Important Responsibilities
- Coaches must verify that game sheets are accurate, including:
- Player number
- Penalty type
- Time and period of infraction
- The Head Coach is ultimately responsible for:
- Accurate reporting
- Proper suspension tracking
Failure to comply may result in the team's Head Coach facing additional discipline.
When in Doubt
If you are unsure about a suspension or reporting requirement:
👉 Contact the LMHA Director of Discipline before proceeding.
All exhibition games must comply with the rules set by the Gloucester Hockey Association and Hockey Eastern Ontario.
Rules
Eligible Opponents
- Teams may only play exhibition games against sanctioned teams
- A sanctioned team is one registered with:
- Hockey Canada
- USA Hockey or another recognized international governing body
Not permitted:
- All-star teams
- Spring hockey teams
- Pickup or mixed teams
Prohibited Games
- No games or practices against:
- School teams
- Church teams
- Non-sanctioned organizations
- The following are strictly prohibited:
- Players vs. parents games
- House League vs. Competitive/Rep games
Travel & Permits
- Teams playing outside HEO boundaries (including Quebec or the U.S.) must obtain an approved travel permit in advance
Game Requirements
- All exhibition games must include:
- Certified officials (referees/linesmen)
- Official game sheet
- Scorekeeper and timekeeper
Game Governance
All standard rules apply as if it were a regular season game, including:
- Team roster rules
- Discipline and Code of Conduct
- Fair play requirements
- Affiliation rules
Suspensions
- Any suspensions issued during an exhibition game:
- Must be reported within 24 hours
- Will be served according to the Code of Discipline
- Carry forward into regular season play
Procedures
1. Secure Ice
- Purchase ice independently, or
- Coordinate through the LMHA Ice Scheduler
2. Book Officials
- Book referees/linesmen appropriate to your level of play:
http://www.d9ra.ca
3. Prepare Game Logistics
- Complete a game sheet following regular season procedures
- Ensure a scorekeeper and timekeeper are assigned
4. Post-Game Requirements
- Referees must sign the game sheet
- Report any suspensions within 24 hours through standard discipline procedures
Important Reminder
All exhibition games are treated the same as regular season games in terms of:
- Player eligibility
- Discipline
- Reporting requirements
Failure to follow proper procedures may result in additional sanctions.
Course Fee Reimbursement
Game Switches & Reschedules
All schedule changes must follow the rules set by the Gloucester Hockey Association.
Key Principles
- Game switches are preferred over rescheduling whenever possible
- Switches minimize disruption to:
- Ice schedules
- Referee assignments
- Teams may only reschedule one game per season unless approved otherwise
- All requests require advance notice and formal submission
Game Switches (Preferred Option)
Overview
A game switch involves exchanging game times with another team.
- Unlimited switches are permitted
- Must be within:
- Same division, or
- Approved alternative divisions
- Minimum 10 days notice required
- Coaches must respond to requests within 24 hours
How to Switch a Game
- Identify a Conflict
- Typically due to tournaments or scheduling issues
- Find a Suitable Team
- Same division or approved alternative
- Ensure no scheduling conflicts
- Contact Coaches
- All involved teams must agree
- Submit Request
- Complete a Game Switch Form
- Email: Gameswitch@LeitrimHockey.ca
- Subject: LMHA Game Switch Request (Team Name)
- Confirmation
- Approved changes are posted weekly (Tuesdays) on TTM by the GHA
- Always verify accuracy with TTM & Teamsnap
Important Notes
- Teams may only decline a switch if:
- They have a league or tournament game conflict
- Practices, absences, or inconvenience are not valid reasons to refuse
Game Reschedules (Limited Use)
Rescheduling should only be used when a switch is not possible.
Key Rules
- Maximum of 1 reschedule per season (unless approved)
- Minimum 10 days notice required
- All reschedules must be completed by January 31
How to Reschedule a Game
- Notify Opposing Team
- Secure New Ice Time
- Requesting team is responsible
- Submit Request
- Complete Game Reschedule Form
- Email: Gameswitch@LeitrimHockey.ca
- Subject: LMHA Game Reschedule Request (Team Name)
- Confirm Approval
- Posted weekly by GHA
- Notify LMHA Ice Scheduler after approval
Important Notes
- The opposing team may use the original ice for a practice
- Ice should not be left unused
- Late reschedules (after Jan 31):
- Require approval
- May be at full cost to requesting team
Game Cancellation (Weather or Emergencies)
Key Principles
- Games take priority over practices
- Cancelling team is responsible for:
- Providing replacement ice
- Paying referee costs
Required Actions
The Head Coach must notify:
- Opposing team
- Referee assignor
- GHA officials
- LMHA representatives
Division Switch Guidelines
Approved switch alternatives include:
- U11 A–C ↔ U13 B–C
- U13 A ↔ U15 A–B
- U15 A–B ↔ U18 A–B
Additional Notes:
- U9 half-ice: only with U9 half-ice
- U9 full-ice (after Jan 15): may switch with U11 A–C
- Referee requirements must match division level
Important Responsibilities
- Coaches must respond to all requests within 24 hours
- All changes must be approved by Game Switch Coordinator
- Failure to follow procedures may result in:
- Suspensions
- Additional team costs
- Disciplinary action
Final Reminder
Your first responsibility is to play scheduled league games.
Schedule changes should be made early and proactively to avoid issues later in the season.
How to Complete a Game Sheet
Please click the link HERE to find a detailed image of a game sheet with instructions on how to fill them out. Please note this is a multiple-page document. You will need to view all pages of this document for full instructions on how to complete a game sheet.
Other important information:
- It is the responsibility of the Home Team to provide a game sheet, scorekeeper, and timekeeper for every home game. This occurs whenever you are the home team, regardless of the rink that you are playing at.
- It is easier if you prepare team stickers/labels of the player and coach information to apply to each game sheet.
- Home team must enter scores into TTM within 48 hours.
- Any teams with suspensions listed on the gamesheet must enter the suspension(s) into TTM within 24 hours of the game.
- Game sheets, where a suspension has been served, must be entered into TTM within 24 hours of being served. Gamesheet Player template
The LMHA has set apparel standards for such things as game socks, name bars, and sponsor bars.
Detailed information can be found on our Apparel Standards section of the Apparel page.
Referees for exhibition games are booked by the team and all costs must be covered directly by the team.
The Shift Forward – New Education Program
Hockey Canada has introduced The Shift Forward, a modernized education program designed to replace Respect in Sport.
Developed through national consultation and a Training Needs Analysis, this program provides a more flexible, engaging, and hockey-specific learning experience for all participants.
Program Overview
The Shift Forward is designed to:
- Deliver age-appropriate, modern learning experiences
- Provide role-specific, engaging content
- Support progressive learning throughout a participant’s hockey journey
- Promote positive culture change, including reducing unhealthy behaviours
Who It Applies To
Courses will be available for:
- Coaches
- Rostered Team Staff
- Officials
- Parents and Guardians
Implementation & Transition
To ensure a smooth transition:
- Existing certifications will be recognized during a multi-year phase-in
- Participants will gradually transition into the new program
- Full implementation will occur across all Hockey Canada branches
Key Dates
- Respect in Sport and Speak Out certifications remain valid until the end of the 2027–2028 season
- After this time, The Shift Forward will be required for all participants
Registration
Registration for The Shift Forward: Evolving Hockey Culture is available here:
👉 Clinic Registration | HOCKEY EASTERN ONTARIO
(Select Hockey Eastern Ontario when registering)
Ongoing Development
Hockey Canada continues to work with all Member Branches, including Hockey Eastern Ontario, to:
- Gather participant feedback
- Improve course content
- Ensure long-term effectiveness of the program
Additional Information
Frequently Asked Questions are available in both official languages.
- Player Medical Information Sheet
- Player Down - Important Steps
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Injuries
- Player (team) Injury Log
- HEO's significant injury Return to Play Policy (excluding concussions)
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- Note: Parents do not have to provide the form itself, but their clearance does have to be in writing and signed by a physician.
- Concussions
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- Rowan's Law
- Concussion Awareness Information
- Rowan's Law Form (normally completed during registration)
HEO provides a comprehensive list of resources for trainers here.
Hockey Canada also provides a wealth of information under it's safety downloads section.
How do I open a Team Bank Account?
The Treasurer and Team Manager can open a team bank account at any financial institution of their choice.
- All accounts must comply with the following LMHA Rules and Regulations:
- Teams must establish a bank account for the team.
- Team money must not be managed through a personal account.
- A copy of a team bank account statement or on-line version of the team bank statement must
be provided by the Team Manager, along with the team budget, by November 15th to their
Convenor. - The team bank account must be set up with a minimum of two (2) signing authorities required
on all debit transactions. - Signing authorities on team bank accounts are not to be immediate family members (i.e.
husband, wife, partner, brother, sister, etc.). - A letter to the bank outlining the requirements for a team account, must be requested by the
Head Coach, by emailing the names of the two (2) team signing authorities to the LMHA at
vpfinance@leitrimhockey.ca. - Due to the high volume of requests, please allow a minimum of 24 hours between requesting a
team letter and the bank appointment to open the account. - The name of the team account must clearly state that it is from the perspective of the team,
under the auspices of Leitrim Minor Hockey Association. It cannot be named “Leitrim Minor Hockey
Association” or “LMHA” or “Leitrim Hockey”, as these names belong to the overall
Association. The name of the team account must also include the year of the current hockey
season (i.e. 2021/2022).- For example “LMHA U13 B2 2021/2022” would be acceptable.
- All team bank accounts must be closed and funds disbursed no later than June 15th of each
calendar year.
Team sponsorship is key to a successful season and helps towards keeping team fees low. Below are some resources that may come in handy when reaching out to potential sponsors on behalf of your team.
Travel Permits - Tournaments in Canada
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This Form must be completed by every team.
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It must list ALL of the tournaments your team is registered in for the season with complete and accurate websites/contact info for the tournament.
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If your team is from the U9 Division, the form must articulate which tournaments are Half-Ice/Full-Ice.
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Once the form has been completed, have your Convenor review for accuracy. Once it has been approved by the Convenor, please email the form to president@leitrimhockey.ca for signature and forwarding to the District Chair.
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- USA Travel Permit - required for USA tournaments (in addition to the regular Travel Permit)
NOTE - DO NOT leave this till the last minute. These forms require signatures from multiple people. It could take a couple of days or as long as a week to get all the forms signed off.
Roster
Rosters must be submitted to the tournament organizer before the tournament or be provided at check-in (check with the tournament organizer).
Upon arrival at the tournament, you will need to provide the following:
- Official team roster - obtain this from the LMHA Registrar
- Travel permit
- Game sheets from previous games (Bell Capital Cup requirement)
- Proof of club affiliation
It is a good idea to save your official team roster to your smartphone as well as photos of some recent game sheets. Most people don’t forget their smartphones!
How to find tournaments?
Tournaments can be found on the HEO website.
Additional out-of-town tournaments can be found by using popular search engines. We would encourage you to also ask other coaches, parents and coach mentors to find recommended out-of-town tournaments.
Sanctioned Tournaments
Note that if your team enters a tournament that is NOT officially sanctioned, the implications are:
- the coaching staff and players are subject to suspensions.
- players and team officials are not insured under Hockey Canada's insurance policy.